HOMELESS EXPO by PROVIDERS / THE PURSUIT of WHOLENESS
Time & Location
About The Event
Greetings Vendors and Exhibitors,
Mayor Pro Tem Casey Thomas and Where Are You Outreach would personally like to invite and share this opportunity to network with many resources in the DFW area that offer services to the underserved / homeless communities. This will be the first ever Homeless Expo “The Pursuit of Wholeness” powered by local service providers. The purpose of this expo is to introduce and network the vendors that offer a variety of resources and/or services to the homeless/underserved communities. Vendors are encouraged to visit the hundreds of booths from 10am - 11:30am and then the doors will be opened for the homeless to enter and learn the services available to them around the DFW area. That's why we need YOU...representation from Dallas to Fort Worth and all cities in between and surrounding areas to accommodate the needs of the transient homeless population.
If you offer ANY type of assistance or service, your table/booth space is free of charge. You can either provide information only OR offer your services to the homeless between 11:30am - 2:30pm.
The registered vendors who commit by January 1st will be published in a DFW directory so that resources can be readily available for appropriate referrals.
The event will take place February 2, 2019 at Kay Bailey Hutchinson Convention Center (Exhibit Hall F) in Dallas, Texas.
NOTE: WE HAVE SPACE FOR UP TO 700 EXHIBITORS. So if you know any other community based organizations that may be beneficial to attendees or render care please share or forward them the letter and application.
Looking forward to hearing from you or better yet...serving with you on February 2nd, 2019!!!
We would love for you to be a part of this monumental experience! Attached you will find all the information needed to be a part of the expo. Your application can be faxed to (972) 223-4555 or emailed to email@example.com. All applications are due by December 25, 2018. Please come prepared to display your service, outreach, merchandise, resources, and information that attendee’s may connect with you.
We look forward to hearing from you and we welcome your participation. Confirmation of booth
assignments and layout of the exhibit area will be dispersed to you after we have received your application. If you need additional forms or have inquiries, you may contact us at (972) 885-9296 or email firstname.lastname@example.org
Thank you in advance for your participation! With your help we are one step closer to ending the cycle of homelessness.
Serving with our hands, one heart at a time
LeTitia Owens (Where Are You? Outreach)
PLEASE PAY CLOSE ATTENTION TO THE CANELLATION POLICIES:
All PRE-REGISTERED EXHIBITORS selling merchandise (non-service providers) who desire to cancel must send an email, two weeks prior to the event [January 19, 2019]. The commitment to obtain a space becomes valid when we have received email from you.
ITEMS OF INTEREST FOR EXHIBITORS / SATURDAY, FEBRUARY 2, 2019 AT 10:00 A.M.
CLOSING AND OPENING OF EXHIBIT AREA
**Set-up time will begin on Friday, February 1, 2019 from 8am until 3pm.
You can arrive on Saturday, Feb. 2nd as early as 8am
Closing time for the EXPO will be at 4:30pm on Feb. 2, 2019.
** All merchandise must be out of exhibit hall by 7:00 p.m.
Note: If you need special assistance, please contact
or email Letitia Owens at (972) 885.9296 or email email@example.com
EXHIBIT BOOTH APPLICATION—Homeless Service Provider Expo DALLAS, TEXAS – FEBRUARY 2, 2019
We welcome your application. Please read carefully and observe all of the rules and regulations as printed below.
Booth size – 10’ X 10’ with a table, two chairs, and a sign with exhibitor’s name and booth Number.
Resource provider booth space—(First booth free = one 10x10)
Each additional booth space we ask for a donation of $30.00 per booth
BOOTHS WILL BE ASSIGNED ON A FIRST COME FIRST SERVE BASIS.
Vendors selling merchandise are requested to make a contribution in the amount of minimum of $30.00 per their booth space. (Only service providers are FREE)
PLEASE NOTE: For the convenience of all EXHIBITORS, the following rules will apply
1. Audio Equipment: Playing of any type of audio equipment is prohibited unless requested by Expo coordinators.
2. Food: Cooking, or selling of food must be approved by Expo coordinator otherwise prohibited
3. Refunds and Returns: A posted sign is required stating your policy of non-returnable products for vendors selling items
4. Taxes: Exhibitors may be required by the State of Texas to pay a State-Sales Tax of $08.25 of all sales receipts;
5. Logos and Trade Marks: You are prohibited from using or selling items which bear the name, logo, or mark of "Homeless Expo" OR ANY VARIATION.
6. Cancellation policies: All pre-registered Exhibitors selling merchandise who desire to cancel must send a notice in writing prior to January 15, 2019
No refunds will be issued.
Violation of these rules will result in the forfeit of fees, and exhibitor will be asked to
immediately vacate the premises by authorized personnel.
Contact person:___________________________ (H) Tel. No. (__ __ __ ) ___-___-___ ___-___-___-___
(B) TEL. NO. (__ __ __ ) ___-___-___ ___-___-___-___
CITY______________________________ STATE_____________ ZIP CODE_________________
EMAIL _________________________________________ CELL NO. _________________________
Business For which Booth is used: ______________________________________________________________
I hereby agree to observe the above rules and regulations established by the City of Dallas
AUTHORIZED SIGNATURE: ______________________________________ DATE: _________________
Number of booths requested _____________________________________________
Total amount of contribution $ _____________________________________________________________________
Home Address _________________________________________________________________
SKILLS & EXPERIENCE
Special training, skills, hobbies _____________________________________________________
Groups, clubs, organizational memberships __________________________________________
Please describe your prior volunteer experience (include organization name) _______________________________________________________________________
Is there a particular area you would like to serve in? Please check all that apply
( ) Set up
( ) Break down
( ) Hospitality
( ) Transportation
( ) Assist Vendors
( ) Serve food
( ) Sorting and packaging
( ) Adults
( ) Children
( ) Stage assistance
( ) Registration
( ) Other (please explain) _____________________________________________________________________________
Please share timeframe you are able to volunteer ( ) full day ( ) half day ( ) other_________
Have you ever been convicted of a crime? [If yes, please explain the nature of the crime and the date of the conviction and disposition.] Conviction of a crime is not an automatic disqualification for volunteer work.
I understand that this is an application for and not a commitment or promise of volunteer opportunity. I certify that I have and will provide information throughout the selection process, including on this application for a volunteer position and in interviews with WAYO that is true, correct and complete to the best of my knowledge. I certify that I have and will answer all questions to the best of my ability and that I have not and will not withhold any information that would unfavorably affect my application for a volunteer position. I understand that information contained on my application can be verified by WAYO. I understand that misrepresentations or omissions may be cause for my immediate rejection as an applicant for a volunteer position with WAYO or my termination as a volunteer.
Signature __________________________________________ Date ____________